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In Newsletter

ARMA Quarterly Newsletter

May 2024 | Issue No. 02 | Newsletter PDF

Happy Spring from the Board of Directors of the ARMA Utah Salt Lake Chapter.

Our ARMA Spring Seminar, March 2024: Uniting Professionals for Growth

We’re thrilled to announce the resounding success of the ARMA Spring Seminar 2024! Featuring a lineup of exceptional speakers, presenters, and panelists, the event provided invaluable insights into the ever-evolving landscape of information governance. Kicking off with an inspiring keynote address by Joe Shepley, attendees delved into the future of information powered by AI and the pivotal role it plays in shaping our approach to governance. Gabrielle Harris shared her expertise on navigating technological advancements in the RIM world, while the panel, moderated by David Fleming, explored the complexities of the digital landscape and strategies for effective risk mitigation and compliance. Victor Moxley presented a compelling case study on contract governance, and Philip Favro concluded with a captivating journey into the world of M365, offering actionable insights for moving forward. For those who missed the live event, we invite you to reach out for access to the seminar video. Don’t miss the opportunity to catch up on this invaluable knowledge!

Bi-Annual Lunch Meet-Up

We’re excited to share that our first bi-annual lunch meet-up on Thursday, April 25, 2024, was a fantastic start to a new tradition! Although our inaugural outing began with a small group, we’re optimistic that future gatherings will see an increase in participation. This unique event format invites everyone to join us at the City Creek food court entrance for a casual 30-45 minutes of mingling, where attendees have the option to bring their own lunch or purchasing something on-site. It’s a refreshing change of pace that allows us to connect and foster new relationships. Whether you’re an ARMA member or not, feel free to bring along friends and colleagues to our next gathering! We look forward to seeing you all there!

Chapter Spotlight

Congratulations to Kendra Yates for achieving her CRM certification and to Sara Bench for earning her CRA certification in March 2024. Their dedication to professional development is truly commendable and serves as an inspiration to us all.

UPCOMING EVENTS IN 2024*

Annual ARMA Service Project: Utah State Archives
Date: May 16, 2024
Time: 11:00 am – 1pm
Location: Utah State Archives, 346 S Rio Grande St, Salt Lake City, UT 84101

Have a great Story to share or something to announce? Email us at contactarmautah@gmail.com

*All events are subject to change.

2024 Summer Closing Social
Swearing in new board members, chapter awards, games, and food

Date: June 20, 2024
Time: 11:30 AM – 1:00 PM
Location: UT DSBVI Office Building

PROFESSIONAL SCHOLARSHIP OPPORTUNITIES

ARMA INTERNATIONAL EDUCATION FOUNDATION’s
scholarship program encourages the development of the information management community.
Click here to find more information on available scholarships or reimbursement.

In Monthly Chapter Meeting

May 2024 – Service Project!

This month for our annual service activity, we will assist in sorting Weber County property tax records at the State Archives. Weber County recently digitized their property tax files, resulting in over 500 boxes of paper records being sent to the State Archives. Unfortunately, the records were not organized after digitization, leaving the Archives with a significant task of sorting and organizing them. Enter our chapter! We will be helping to organize these records, while socializing and enjoying working together! Additionally, tours of the State Archives will be available for those interested in exploring this fascinating facility. Hope to see you there!

When: Thursday, May 16, 2024; 11:30am -1pm

Where: Utah State Archives (346 S Rio Grande Street, Salt Lake City, UT 84101) (Map)


In Opportunities & Announcements

Call for Board Nominations

Hello ARMA Utah Salt Lake Chapter members! It’s that exciting time of year when we get to nominate and elect next year’s ARMA Board members! Our past-past-president, Kendra Yates, has volunteered to head up the nomination committee. A huge thank you to her!! The following positions have terms ending this year or needing to be filled:

  • President
  • Programming Director
  • Public Affairs Director
  • Hospitality Director
  • Secretary

Fortunately, the members in three of these positions are able (and have volunteered) to serve another term! Thank you to:

  • Renee Wilson (president) 
  • Michael Courtney (public affairs), and 
  • Halene Inoke (hospitality)

In the interest of being democratic and transparent and providing growth opportunities for our members, we are accepting nominations for any of the five positions, but Programming Director and Secretary are our top priority, as they will be empty without your help.


Please let Kendra know if you would like to nominate someone for any of these positions, or if you would like to volunteer for any of these positions. Just reply directly to Kendra Yates via email.


Here is more information about what people in these positions are expected to do:

Programming Director (1-year term)

  • Attend monthly board meetings (virtually or in person)
  • Chair the Education Committee, which does the following:
    • Plan and organize monthly chapter meetings (excepting December and June, which are social events)
    • Plan and organize the spring seminar 
  • Assist the President with Chapter administration, and conduct meetings in the president’s absence

Secretary (2-year term)

  • Attend monthly board meetings (virtually or in person)
  • Document happenings at board meetings and create meeting minutes
  • Attend monthly chapter meetings and document meetings by taking and preserving photographs of the event
  • Manage the chapter’s records

President (1-year term)

  • Provide strategic direction for the Chapter and propose goals and objectives to the Board
  • Plan and facilitate monthly board meetings and an annual planning board meeting (virtually or in person)
  • Attend or designate an alternate to attend the annual ARMA International Conference, if possible
  • Ensure the renewal and preservation of corporate, tax, bank and legal records as required by law

Public Affairs Director (2-year term)

  • Attend monthly board meetings (virtually or in person)
  • Work to promote the Chapter
  • Establish and maintain relationships for the Chapter with government, the business community, vendors, and the media
  • Work to secure vendor sponsorship of the spring seminar

Hospitality Director (2-year term)

  • Attend monthly board meetings (virtually or in person)
  • Attend chapter meetings in person and handle the social aspects of the meetings (i.e., food and setup)
  • Plan and coordinate Chapter social events in December and June

You can find additional details in our by-laws or on ARMA Int’l’s website.

Thank you so much for all the ways you contribute to our chapter and to the IG and RIM professions!

In Monthly Chapter Meeting

April 2024 – Mark Diamond with Contoural

Mark Diamond from Contoural will be joining us this month to discuss best practices for creating or modifying a retention schedule in an age of predominantly electronic records. He will also discuss how to “privacy-enable” our schedules. Come ready with questions and an open mind! Many thanks to Contoural for sponsoring our lunch this month!

Who is Mark Diamond? Mark is the founder and CEO of Contoural, the industry leader in proactive records and information management, AI, litigation readiness and risk & compliance strategies. As a trusted advisor he and his company help bridge legal, compliance, security and business needs and policies with effective processes, technology and change management. To learn more about Contoural visit their website.

What will Mark be presenting?Creating a Modern, Compliant, and Easier to Execute Records Retention Schedule” Many record retention schedules started from within hardcopy, paper-based records programs. Yet today more than 95% of the documents organizations create or receive are sourced in digital format. Programs based on paper-centric record retention schedules are much more difficult to execute and ensure compliance, when electronic information is the dominant format. Is your retention schedule in need of an update? In this webinar, Contoural will discuss how organizations can create modern and more compliant records retention schedules that better handle both paper and especially electronic information. Contoural will also cover how to privacy-enable your schedule.

When: Thursday, April 18, 2024; 11:30am -1pm

Where: Autoliv (3350 Airport Road, Ogden, UT 84405) or Zoom

Registration for this event is now closed. If you missed this event and would like to view the presentation please go to “Presentations from Monthly Chapter Meetings“. Thank you for attending your ARMA Utah Chapter Meeting.

In Monthly Chapter Meeting

February 2024 – Brad Swanson

We are thrilled to have Brad Swanson from Critical Insight talk to us about Cybersecurity. He will discuss the current state of cybersecurity how to better protect ourselves, our organizations, and our customers. Come ready with questions and to learn new things about securing our companies’ futures! Many thanks to Central Utah Water Conservancy District for sponsoring our lunch this month!

Who is Brad Swanson? Brad Swanson is a security professional with Critical Insight. Brad has been in the cybersecurity field for 28 years, and currently specializes in vCISO, audit prep, and security awareness training. He has presented at many security conferences and enjoys talking cybersecurity with anyone who will listen! When not keeping critical infrastructure safe from bad actors, he enjoys Jeeping around the desert and mountains near his home in the greater Las Vegas area. To learn more about them visit their website.

When: Thursday, February 15, 2024; 11:30am -1pm

Where: Taylorsville State Office Building (4315 S 2700 W, Taylorsville, UT 84129) or Zoom

Registration for this event is now closed. If you missed this event and would like to view the presentation please go to “Presentations from Monthly Chapter Meetings“. Thank you for attending your ARMA Utah Chapter Meeting.

In Monthly Chapter Meeting

January 2024 – Arctic Wolf

To start off the new year we are thrilled for the chance to visit the Arctic Wolf Data Center. This visit will include a tour, an introduction to Artic Wolf Cybersecurity – Operations and a lunch provided by Artic Wolf. Our meeting will begin at 11am this month not 11:30am. Please come with enough time to check-in at the front desk and register for your visitors pass. Whether you’re involved with the cybersecurity of your company, or just curious to see how a data security center works, this tour won’t disappoint! Hope to see you all there!

What is Arctic Wolf? Arctic Wolf is a Cybersecurity company. There mission is to end cyber risk. “We envision a future without cyber risk. Every organization should be so effective at security operations that both the likelihood and impact of a cyber attack is minimized to the point where risk is essentially zero. The Arctic Wolf® Platform and Concierge Security® Team make it fast and easy for organizations of any size to get world-class security operations that continually guard against attacks in an efficient and sustainable way.” To learn more about them visit their website.

When: Thursday, January 18, 2024 11am -12:30pm

Where: Artic Wolf Data Center (1221 S Valley Grove Way, Pleasant Grove, UT 84062)

Parking: Park in the building’s parking lot. There is plenty of parking on both sides of the building.

Registration for this event is now closed. If you missed this event and would like to view the presentation please go to “Presentations from Monthly Chapter Meetings“. Thank you for attending your ARMA Utah Chapter Meeting.

In Newsletter

ARMA Utah Chapter Quarterly Newsletter

December 2023 | Issue No. 01 | Newsletter PDF

Happy Holidays from the Board of Directors of the ARMA Utah Salt Lake Chapter.

Launching the ARMA Quarterly Newsletter

To enhance communication and keep our members informed about the latest activities, we are excited to introduce the ARMA Quarterly Newsletter. This newsletter will serve as a comprehensive roundup of board updates, event highlights, and noteworthy achievements.

Your Involvement Matters

ARMA thrives on the active engagement of its members, and we invite you to play a pivotal role in shaping the future of our community. Your participation is not only valued but crucial to the continued success of our chapter. Here are a few ways you can get more involved:

  • Monthly Meetings: We extend a warm invitation for more members to join our monthly meetings (mark your calendar: every third Thursday of each month).Your presence contributes to the richness of these conversations and helps foster a vibrant community spirit. You are always welcome to bring friends or coworkers (first meeting is free for non-members).
  • Board Committees: We have several exciting opportunities for members to actively participate in membership and education board committees. Contact us for more information.
  • Active Feedback: Your feedback is invaluable to us. We are eager to hear your thoughts on how we can enhance our programs, chapters, and overall member experience. Send your feedback here.
  • Membership Growth: Help us grow our community! Spread the word about ARMA to colleagues and industry peers who can benefit from our resources and networking opportunities.

Thank you for being an essential part of the ARMA Family and always supporting us. We look forward to seeing you in the new year.

A new year is the perfect opportunity to embrace a new RIM practice. If you’ve been thinking of trying something new, now’s your chance—carpeannum!
– Renee Wilson, President

Wishing you a season adorned with joy, sprinkled with laugher ,and wrapped in the warmth of cherished moments.
– Sara Bench, Program Director, Quarterly News Editor

A REMARKABLE YEAR IN REVIEW

As we bid farewell to another year, it is with great pleasure that we reflect upon the milestones and growth that have defined the journey of ARMA Utah Salt Lake Chapter. Here is a comprehensive look at our year in review:

Christmas in the Library | December 21, 2023

ARMA members unwrapped the joy of the season at our holiday social, where relaxation, delightful activities, and festive cheer created an enchanting tapestry of memories. This event transformed records and information management into a hub of holiday magic and fostering connections that carry the spirit of joyful gathering into the hearts of our community throughout the coming year.

Shredding the Past: Best Practices in Records Management Destruction Panel |November 16, 2023

The panel was a resounding success, underscoring the importance of trust, persistence, and the adage that a little move is a good move. The insightful discussion delved into the delicate art of records management destruction, emphasizing the need for a meticulous approach and unwavering trust in established processes.

How Open AI will Revolutionize Information Governance | October 19, 2023

The integration of OpenAI and ChatGPT is revolutionizing the landscape for records and information governance, catering to both structured and unstructured data. This dynamic combination provides a powerful toolkit for managing vast volumes of information, granting the ability to enhance the scope and reach of RIM programs. Their newfound role extends beyond traditional responsibilities, now encompassing the critical task of providing essential data quality and sensitivity assessments. In navigating this brave new world of artificial intelligence and natural language processing, this new technology plays a crucial role in maintaining compliance, security, and the ethical application of technology, marking a paradigm shift in
significance within enterprise frameworks.

Keeping Up with the Information Avalanche: Governing the Wild, Wild Tech of the Digital Age!
| September 21, 2023

In the fast-evolving landscape of technological advancement, a torrent of new information is rapidly generated and accumulates in colossal volumes resulting in a digital blizzard, where information flows incessantly from all directions. Recognizing the critical need to integrate this influx of information into a company’s Information Governance program is paramount. Unlike traditional records, which were akin to individual snowflakes, unique and separate, contemporary data demands a comprehensive strategy for classification, storage, and compliance. Organizations must become the avalanche predictor, not the avalanche victim, by understanding, organizing, and governing their data proactively.

UPCOMING EVENTS IN 2024*

ARCTIC WOLF: Learn More on Cybersecurity and Data Center (in-person only, since it’s a tour)
Date: January 18, 2024
Time: 11:00 am – 12:30 pm
Location: 1221 S Valley Grove Way, Pleasant Grove, UT 84062

TITLE TBA
Speaker: Brad Swanson | Critical Insight Cybersecurity

Date: February 15, 2024
Time: 11:30 am – 1:00 pm
Location: Taylorsville State Office Building,4315 S 2700 W, Taylorsville, UT 84129

2024 ARMA UT – Salt Lake Chapter Spring Seminar | Unveiling the Future of Information: Navigating the Digital Landscape and Emerging Technologies
Date: March 21, 2024
Time: 8:00 AM – 3:00 PM
Location: Utah County Administration Building, 100 E Center St., Provo, UT 84606

*All events are subject to change.

TITLE TBA
Speaker: Mark Diamond | Contoural

Date: April 18, 2024
Time: 11:30 am – 1:00 pm
Location: TBD (Davis County)

BI-ANNUAL
LUNCH MEET-UP

Introducing our fresh and friendly (pay-your-own lunch) initiative that invites members and their friends/coworkers for a lunchtime networking experience — because great connections often start with a good meal!
Date: April 25, 2024
Time: 11:30 am – 12:30 pm
Location: City Creek

ANNUAL ARMA SERVICE PROJECT “TBA”
Date: May 16, 2024
Time: 11:30 am – 1:00 pm
Location: UT State Records Center Clearfield

2024 Summer Closing Social
Swearing in new board members, chapter awards, games, and food

Date: June 20, 2024
Time: 11:30 AM – 1:00 PM
Location: TBD (Salt Lake County/Utah County)

PROFESSIONAL SCHOLARSHIP OPPORTUNITIES

ARMA INTERNATIONAL EDUCATION FOUNDATION’s
scholarship program encourages the development of the information management community.
Click here to find more information on available scholarships or reimbursement.

In Socials

Holiday Social 2023

Food, Holiday Relaxation, Activities, and more! You and a +1 are invited to join us for our Christmas in the Library Holiday Social. Among other activities, there will be a White Elephant Gift Exchange (please bring something under $5 or from your office). This event will be in person and we are SO excited to see you all this holiday season!

When: December 21st @ 11:30 am

Where: Utah State Library Division Bldg, Room 218/219 (250 North 1950 West, Suite A, SLC, 84116)

Cost: FREE for Current Members! $15.00 for Non-Members and Guests (If you have problems paying please contact us at contactarmautah@gmail.com)

Registration: Registration for food is available through 12/16/2023. Please note, the email notification of submission is currently not working. We will do our best to forward the Admin notification to you, but if you need a copy please email armautwebsite@gmail.com . (If your total cost is NOT 0.00, you will need to pay at the Holiday Social. We will have a card reader for you to use. Thanks!)

Registration for this event has closed. If you have questions or concerns please contact us at contactarmautah@gmail.com

In Monthly Chapter Meeting

November 2023 – Shredding the Past

When was the last time you looked over your destruction procedures? We are blessed to have several of our very own members have a panel discussion, Shredding the Past: Best Practices in Records Management Destruction. Come ready with questions and thoughts as we learn how our various organizations deal with destructions and the issues that we all face in these processes.

Who are our Panelists? Kendra Yates, Chief Records Officer at Utah Division of Archives and Records Service; Ryan Stock, Records Manager for Ray Quinney & Nebeker; Haley Dunkley, Records Analyst for BYU URIM and the CES Privacy Center.

When: Thursday, November 16, 2023 11:30am -1pm

Where: Sandy Library Small Meeting Room (10100 Petunia Way, Sandy, UT 84092)

Registration for this event is now closed. If you missed this event and would like to view the presentation please go to “Presentations from Monthly Chapter Meetings“. Thank you for attending your ARMA Utah Chapter Meeting.