It’s that time of year again! Join us at the State Library in Salt Lake for networking, games, and a White Elephant Gift Exchange (Max $15, or anything you have on hand)! We are so excited to get to see all of you and enjoy good eats and good friends!
When: Thursday December 19th, 2024 from 11:30-1pm
Where: The State Library (250 North 1950 West, Salt Lake City, UT 84116 map) – Enter on the South-East side at the entrance for the Services for the Blind and Visually Impaired.
Come listen as we hear from Mandy McClellan about an avoidable water disaster they had at the Central Utah Water Conservancy District records room last November. She’ll talk about what could have been done to avoid this mess and what was done to ensure that no records were lost. Be prepared to learn about some good emergency preparedness strategies for your area!
Who is Mandy McClellan? Mandy has worked with Central Utah Water Conservancy District for 18 years in all capacities in the Records Department. She has been the Records and Information Manager for 6 years and is always striving to grow her knowledge of all things records management. With the passage of the 2024 Privacy legislation, Mandy has also taken on the task of building a Privacy Program for the District. Visit her LinkedIn!
What is Central Utah Water Conservancy District? CUWCD’s primary responsibility is to deliver clean, useable water to our customers by managing the vast Central Utah Project (CUP) and District network of water facilities. For more information go to their website.
When: Thursday, November 21, 2024; 11:30am -1pm
Where: Central Utah Water Conservancy District (CUWCD) 1426 E. 750 N. Orem, UT
Registration for this event is now closed. If you missed this event and would like to view the presentation please go to “Presentations from Monthly Chapter Meetings“. Thank you for attending your ARMA Utah Chapter Meeting.
Join us to learn about Data Security! Tim Medin, CEO of Red Siege, will be joining us virtually to talk us through different aspects of Data Security and how we can protect our data!
Who is Tim Medin? Tim spent more than a dozen years teaching thousands of students as Senior Instructor and course author of SEC560: Enterprise Penetration Testing at The SANS Institute. Through the course of his career, Tim has performed penetration tests on a wide range of organizations and technologies. Tim has gained information security experience in a variety of industries including previous positions in control systems, higher education, financial services, and manufacturing. Tim is an experienced international speaker, having presented to organizations around the world. Tim is the creator of the Kerberoasting, a widely utilized Red Team penetration test technique to extract kerberos tickets in order to offline attack the password of enterprise service accounts. Tim earned his MBA through the University of Texas and recently completed an eMBA equivalent through Harvard Business School. Visit his LinkedIn!
What is Red Siege? Red Siege is an information security company focusing on real world threats to you and your organization. For more information go to their website.
When: Thursday, October 17, 2024; 11:50am -1pm
Where: Zoom
Registration for this event is now closed. If you missed this event and would like to view the presentation please go to “Presentations from Monthly Chapter Meetings“. Thank you for attending your ARMA Utah Chapter Meeting.
We hope everyone had a great summer and are excited to get to see you all again! To start off our year Terri Scovill, our Membership Director, will be presenting with her team about a SharePoint project that has been completed at Autoliv. She says, ” We believe that email is transitory in nature and that there is a small percentage that rises to the level of a record. We also know that, in general, there is only one person that accesses an email account, so if they left, there wasn’t any idea what they had in their email. We developed a system where a manager can request an email storage SharePoint location for their team, based on the applicable record codes which allows the team to move items that are records and have it available to the right people.” Come ready to ask questions! We’re excited to see everyone!
Who is Terri Scovill? Terri has been the Global Records and Information Manager at Autoliv, an automotive safety company, for over 20 years. Past projects have included implementation of a new Corporate RIM program. She is leading the efforts to help ensure that not only are Autoliv’s records managed properly and consistently, but so is their information throughout its lifecycle. Visit her LinkedIn profile for more information!
What is Autoliv? Autoliv is the worldwide leader in automotive safety systems. Through their group companies they develop, manufacture and market protective systems such as airbags, seatbelts, and steering wheels for all major automotive manufacturers in the world as well as mobility safety solutions. At Autoliv, they challenge and redefine the standards of mobility safety to sustainably deliver leading solutions. In 2023, their products saved 35,000 lives and reduced 450,000 injuries. Their ~70,000 colleagues in 25 countries are passionate about their vision of Saving More Lives and quality is at the heart of everything they do. They drive innovation, research, and development at their14 technical centers, with their 20 test tracks. For more information visit their website!
When: Thursday, September 19, 2024 12pm -1:30pm
Where: Autoliv, North America Inc (3350 Airport Road, Ogden, UT 84405)
Registration for this event is now closed. If you missed this event and would like to view the presentation please go to “Presentations from Monthly Chapter Meetings“. Thank you for attending your ARMA Utah Chapter Meeting.
It’s that time of year again! Let’s gather together one last time before summer is in full swing! Per usual there will be delicious food, GREAT company, and service awards. Join us in celebrating not only an amazing year at ARMA but also all of you!
When: Thursday, June 20, 2024; 11:30am -1pm
Where: Utah State Library, Room 219, 250 N 1950 W, Suite A SLC, UT 84116 (Map)
Thanks for attending your Utah Chapter of ARMA! We appreciate your support. If you have any questions please contact us at contactarmautah@gmail.com
Happy Spring from the Board of Directors of the ARMA Utah Salt Lake Chapter.
Our ARMA Spring Seminar, March 2024: Uniting Professionals for Growth
We’re thrilled to announce the resounding success of the ARMA Spring Seminar 2024! Featuring a lineup of exceptional speakers, presenters, and panelists, the event provided invaluable insights into the ever-evolving landscape of information governance. Kicking off with an inspiring keynote address by Joe Shepley, attendees delved into the future of information powered by AI and the pivotal role it plays in shaping our approach to governance. Gabrielle Harris shared her expertise on navigating technological advancements in the RIM world, while the panel, moderated by David Fleming, explored the complexities of the digital landscape and strategies for effective risk mitigation and compliance. Victor Moxley presented a compelling case study on contract governance, and Philip Favro concluded with a captivating journey into the world of M365, offering actionable insights for moving forward. For those who missed the live event, we invite you to reach out for access to the seminar video. Don’t miss the opportunity to catch up on this invaluable knowledge!
Bi-Annual Lunch Meet-Up
We’re excited to share that our first bi-annual lunch meet-up on Thursday, April 25, 2024, was a fantastic start to a new tradition! Although our inaugural outing began with a small group, we’re optimistic that future gatherings will see an increase in participation. This unique event format invites everyone to join us at the City Creek food court entrance for a casual 30-45 minutes of mingling, where attendees have the option to bring their own lunch or purchasing something on-site. It’s a refreshing change of pace that allows us to connect and foster new relationships. Whether you’re an ARMA member or not, feel free to bring along friends and colleagues to our next gathering! We look forward to seeing you all there!
Chapter Spotlight
Congratulations to Kendra Yates for achieving her CRM certification and to Sara Bench for earning her CRA certification in March 2024. Their dedication to professional development is truly commendable and serves as an inspiration to us all.
Sara Bench
UPCOMING EVENTS IN 2024*
Annual ARMA Service Project: Utah State Archives Date: May 16, 2024 Time: 11:00 am – 1pm Location: Utah State Archives, 346 S Rio Grande St, Salt Lake City, UT 84101
Have a great story to share or something to announce? Email us at contactarmautah@gmail.com
*All events are subject to change.
2024 Summer Closing Social Swearing in new board members, chapter awards, games, and food Date: June 20, 2024 Time: 11:30 AM – 1:00 PM Location: UT DSBVI Office Building
PROFESSIONAL SCHOLARSHIP OPPORTUNITIES
ARMA INTERNATIONAL EDUCATION FOUNDATION’s scholarship program encourages the development of the information management community. Click here to find more information on available scholarships or reimbursement.
This month for our annual service activity, we will assist in sorting Weber County property tax records at the State Archives. Weber County recently digitized their property tax files, resulting in over 500 boxes of paper records being sent to the State Archives. Unfortunately, the records were not organized after digitization, leaving the Archives with a significant task of sorting and organizing them. Enter our chapter! We will be helping to organize these records, while socializing and enjoying working together! Additionally, tours of the State Archives will be available for those interested in exploring this fascinating facility. Hope to see you there!
When: Thursday, May 16, 2024; 11:30am -1pm
Where: Utah State Archives (346 S Rio Grande Street, Salt Lake City, UT 84101) (Map)
Hello ARMA Utah Salt Lake Chapter members! It’s that exciting time of year when we get to nominate and elect next year’s ARMA Board members! Our past-past-president, Kendra Yates, has volunteered to head up the nomination committee. A huge thank you to her!! The following positions have terms ending this year or needing to be filled:
President
Programming Director
Public Affairs Director
Hospitality Director
Secretary
Fortunately, the members in three of these positions are able (and have volunteered) to serve another term! Thank you to:
Renee Wilson (president)
Michael Courtney (public affairs), and
Halene Inoke (hospitality)
In the interest of being democratic and transparent and providing growth opportunities for our members, we are accepting nominations for any of the five positions, but Programming Director and Secretary are our top priority, as they will be empty without your help.
Please let Kendra know if you would like to nominate someone for any of these positions, or if you would like to volunteer for any of these positions. Just reply directly to Kendra Yates via email.
Here is more information about what people in these positions are expected to do:
Programming Director (1-year term)
Attend monthly board meetings (virtually or in person)
Chair the Education Committee, which does the following:
Plan and organize monthly chapter meetings (excepting December and June, which are social events)
Plan and organize the spring seminar
Assist the President with Chapter administration, and conduct meetings in the president’s absence
Secretary (2-year term)
Attend monthly board meetings (virtually or in person)
Document happenings at board meetings and create meeting minutes
Attend monthly chapter meetings and document meetings by taking and preserving photographs of the event
Manage the chapter’s records
President (1-year term)
Provide strategic direction for the Chapter and propose goals and objectives to the Board
Plan and facilitate monthly board meetings and an annual planning board meeting (virtually or in person)
Attend or designate an alternate to attend the annual ARMA International Conference, if possible
Ensure the renewal and preservation of corporate, tax, bank and legal records as required by law
Public Affairs Director (2-year term)
Attend monthly board meetings (virtually or in person)
Work to promote the Chapter
Establish and maintain relationships for the Chapter with government, the business community, vendors, and the media
Work to secure vendor sponsorship of the spring seminar
Hospitality Director (2-year term)
Attend monthly board meetings (virtually or in person)
Attend chapter meetings in person and handle the social aspects of the meetings (i.e., food and setup)
Plan and coordinate Chapter social events in December and June
Mark Diamond from Contoural will be joining us this month to discuss best practices for creating or modifying a retention schedule in an age of predominantly electronic records. He will also discuss how to “privacy-enable” our schedules. Come ready with questions and an open mind! Many thanks to Contoural for sponsoring our lunch this month!
Who is Mark Diamond?Mark is the founder and CEO of Contoural, the industry leader in proactive records and information management, AI, litigation readiness and risk & compliance strategies. As a trusted advisor he and his company help bridge legal, compliance, security and business needs and policies with effective processes, technology and change management. To learn more about Contoural visit their website.
What will Mark be presenting? “Creating a Modern, Compliant, and Easier to Execute Records Retention Schedule” Many record retention schedules started from within hardcopy, paper-based records programs. Yet today more than 95% of the documents organizations create or receive are sourced in digital format. Programs based on paper-centric record retention schedules are much more difficult to execute and ensure compliance, when electronic information is the dominant format. Is your retention schedule in need of an update? In this webinar, Contoural will discuss how organizations can create modern and more compliant records retention schedules that better handle both paper and especially electronic information. Contoural will also cover how to privacy-enable your schedule.
When: Thursday, April 18, 2024; 11:30am -1pm
Where: Autoliv (3350 Airport Road, Ogden, UT 84405) or Zoom
Registration for this event is now closed. If you missed this event and would like to view the presentation please go to “Presentations from Monthly Chapter Meetings“. Thank you for attending your ARMA Utah Chapter Meeting.
